Here are 5 very simple, but important ways, to ensure that you always get a great copy without any glitches. (No glitches = no service calls.)
1. Make sure the original is in good condition. Crisp and clean originals will make the best copies. Take a moment to undo any folds or creases. These may interfere with copy clarity.
2. Remove staples, tape, torn pages, etc. before making copies. Smooth paper feeds easily through the machine and has less chance of getting jammed or damaged.
3. Keep the machine clean. Cautious handling of the copy machine simplifies the photocopying process, saves time, and prevents waste, poor quality copies, and machine damage. Helpful Hint – Never place sticky-notes over an original. The residue of the sticky part can attract dirt that will harm both the original and the machine.
4. Wipe down the glass. Foreign objects like dust or dirt on the glass can cause blemishes on your copies. Cleaning glass thoroughly can make for a cleaner copy. (FYI – Unplug the machine to start cleaning the glass. Then apply a small amount of glass cleaner to a soft sponge and gently wipe away dirt. Dry immediately with a lint free cloth. Remember to never apply liquid directly to the glass as this can leak into the machine and cause expensive damage.)
5. Select your copy paper.
-Standard weight is the most economical and works well with high-speed copiers.
-Mid weight paper can be used in copiers and inkjet or laser printers. It’s slightly heavier so it’s good for double-sided copies.
-Heavy weight paper has a smooth finish. Due to its weight, however, it may slow down or jam a copy machine. FYI – Printing the original on heavy weight paper with an inkjet or laser printer can improve copy clarity.