Question of the Day: What is OCR (Optical Character Recognition)?

WIKIPEDIA defines OCR as “the mechanical or electronic conversion of images of typed, handwritten or printed text into machine-encoded text, whether from a scanned document, a photo of a document, a scene-photo (for example the text on signs and billboards in a landscape photo) or from subtitle text superimposed on an image (for example from a television broadcast). It is widely used as a form of information entry from printed paper data records, whether passport documents, invoices, bank statements, computerized receipts, business cards, mail, printouts of static-data, or any suitable documentation. It is a common method of digitizing printed texts so that they can be electronically edited, searched, stored more compactly or displayed on-line.”
 
Here’s a simpler description:
Optical Character Recognition, or OCR, is a technology that enables you to convert different types of documents, such as scanned paper documents, PDF files or images captured by a digital camera into editable and searchable data.
 
Imagine you’ve got a paper document like a magazine article, brochure, or PDF contract your partner sent to you by email. Obviously, a scanner is not enough to make this information available for editing, say in Microsoft Word. All a scanner can do is create an image or a snapshot of the document that is nothing more than a collection of black and white or color dots, known as a raster image. In order to extract and re-purpose data from scanned documents, camera images or image-only PDFs, you need an OCR software that would single out letters on the image, put them into words and then – words into sentences, thus enabling you to access and edit the content of the original document.
 
Still confused? No worries! This is an option that we can explain and demonstrate.

How in the heck do I find the IP address for my copier?

There are various reasons why you may need to know to the IP address of your copier. For example, you may want to install a new driver on your computer, or you may want to access the web interface (i.e. to edit the address book or set up scanning options). Ultimately, being able to quickly access your IP address will help us help you whenever you have a question.

We’ve created a list of the easiest ways to find the IP address on our most popular manufacturers. These instructions are to be followed directly at the MFP:

Toshiba:

  • Select the user functions button on the control panel (i.e. the user interface)
  • Select admin on the touch screen
  • Push the password button on the touchscreen
  • The default password for Toshiba is 123456
  • Press okay
  • On the next screen select network
  • Select IPV4
  • On this screen there will be the top set of numbers that says IP address (i.e. 192.168.1.200)
  • The screen will default back to home after 45 seconds

Konica

  • From the home screen select the utilities button
  • On the next screen select device information
  • In the middle of the screen it will say IP address

Kyocera

  • Select system menu/counter key on the operator panel
  • Press counter on the screen
  • Select print status page
  • Click yes at the prompt
  • A status page will print out
  • On that page you will find the IP address under network/IPV4

 

 

Let us introduce you to Paper Folding Machines.

Did you know that we carry MUCH more than copiers? Let us introduce you to Paper Folding Machines. What are Paper Folders you ask? Get ready to be amazed. Paper Folders are machines designed to fold papers into different shapes (think brochures, pamphlets, programs etc.) and they do it in mere seconds. There are various types of models available for managing low to high scale paper folding requirements and users can buy either a manual paper folder or an automated version depending on their workload. A majority of these folding machines have hoppers, adjustable fold plates, programmable control panels, catch trays and LCD readouts for making the paper folding projects easy peasy lemon squeezy. Stop folding by hand and contact us for a consultation. We can save you time, money AND your thumbs. #PremierBusinessProducts #morethancopiers 

Question of the Day: What is a Multifunction Printer (MFP)?

Multifunction printers are capable of printing, copying, and scanning, eliminating the need to purchase separate machines and also ensuring that the major paper processes are centralized.

Buying a multifunction printer is a good investment that can help lower costs, as well as make paperwork more consistent. Many offices have numerous, incongruous printers, each requiring different levels of maintenance. This makes paper processing confusing and inconsistent. It also drives up cost, as each separate printer or scanner consumes electricity. Due to the large amount of machines, few of them are actually used frequently, meaning the other printers waste valuable power.

A single multifunction printer can help reduce costs and improve productivity due to its versatile nature. Having one machine responsible for printing, scanning, and copying documents is much more cost effective than having multiple printers of varying quality. Parallel to the upward trend in multifunction printers is the increase in file optimization software sales. Optimization software includes file conversion, compression, and OCR to help make files more efficient. Coupled with multifunction printers, file optimization can truly streamline office work.

Want to know which type might be right for your business? We can help.
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Own a small business? Are you curious about the difference between a scanner and a copier? Here’s the scoop:

Own a small business? Are you curious about the difference between a scanner and a copier? Here’s the scoop:

“There are so many different options for copying and scanning documents and images that choosing one can be mind-boggling. There is no definitive “best” option for everyone. Thankfully, small-business owners can choose the features that are best for their applications by taking a good look at the differences between scanners and copiers.

The beginning steps of scanning and copying are identical: you place a document or image in the machine, push a button, and the machine acquires a digital copy of the image. The results, however, are quite different. If the machine is a copier, it simply prints the digital image onto one or more blank sheets of paper. If the machine is a scanner, it stores a digital copy of the image on a memory card or USB device, or it transmits the image to a computer.

The three most popular types of machines for copying are a dedicated copier, an all-in-one (also called multifunctional) printer, and a fax machine that is able to copy images. Scanning, on the other hand, usually requires a computer or a memory device in addition to the scanner. A scanner is most effective when partnered with a computer to allow images to be edited, emailed, printed, and saved to disk. A computer is not required if the scanner saves to a memory card or USB device. Some scanners also scan to email or transmit scanned images wirelessly to portable devices. All-in-one printers add the option of scanning documents and then faxing them.

Business owners who are thinking about buying a scanner or copier should begin with the end goal in mind. If paper is your medium of choice for document transmission and record-keeping, a copier will likely suffice. If you value paperless systems, use a scanner. Scanners generally give you more options since once the digital image is on your computer you can always edit, email, or print it. You can also easily store backup digital copies of your scanned documents in remote locations. If you are uncertain which machine will suit you best or if you want the capability to both copy and scan, consider purchasing an all-in-one printer since that will give you all the options of copying, scanning, printing, and faxing.” (2018, Hearst News)

Questions? Call us! We’d love to meet you and hear about your needs, your goals and your business.
#PremierBusinessProducts #BusinessSolutions #CustomerCare #ProductKnowledge #wewanttoserveyou

For any business that prints graphics, booklets, artwork, fine text or detailed images – We’d like to introduce you to the Konica Minolta bizhub PRO 951.

This is the ideal B&W solution that achieves true 1200×1200 dpi resolution. For sharper text, more accurate graphics and smooth, realistic halftones, the bizhub PRO 951 uses an exclusive toner with smaller, more consistently shaped particles that reproduce fine detail with greater efficiency. This results in more precise print images that never fail to have a “WOW” factor.

Want to know more? We’d love to show you. #PremierBusinessProducts#webringtheWOWtoeverythingwedo

Here are 3 reasons why you should consider investing in a wide format printer.

Technological advances have shifted the focus from print to digital in many business sectors. The exception to this is the use of wide format printers. These printers have long been a staple in industries where large scale printing is a necessity. Technology has not only made these printers more efficient, but more affordable and accessible.

Here are 3 reasons why you should consider investing in a wide format printer.

Cost Efficiency
The main focus of most business owners is reducing overhead costs in an effort to increase revenue. Outsourcing wide format printing jobs cost you both time and money. Investment in a wide format printer will allow you to complete your print jobs in house, letting you avoid any markup currently associated with outsourcing. By not having to wait for outsourced print jobs, your company will be able to increase efficiency and revenue.

Better Quality
Wide format office printers use droplet technology. This means that the pixels per square inch are indistinguishable from one another. Droplet technology allows the dots per inch to remain almost invisible after completion. Wide format printers can also distinguish between text and graphics, allowing freedom of design without sacrificing quality.

Branding Options
The branding and advertising possibilities allowed by the use of a wide format printer are endless. Digital marketing is important, but consumers still respond to creative, large-format advertising mediums. Large signs, banners, and even vehicle wraps all increase brand awareness. Ultimately wide format printers give you the medium to get your message out to a larger group of people.

To find out how investing in a wide format printer can help your business, please call us for a consultation. We’d love to chat.
#PremierBusinessProducts #gobigorgohome

Calling all educators! This is for you!

Kyocera Teaching Assistant – Created to Enhance Teacher Productivity and Test-Grading Efficiency

Kyocera Teaching Assistant streamlines the task of printing, grading and analyzing multiple-choice test results. As an embedded app that runs on the Kyocera MFP, educators value its intuitive touch-screen operation, where an unlimited number of bubble sheets can be printed. The finalized tests are scanned with test scores and associated reports immediately available — there’s no wait! Also, teachers have the ability to incorporate essay questions into their exams and the capability of printing test sheets with student names. Finally, student and test information is kept secure, since Teaching Assistant clears all test data from the MFP after every job.

The Best Part?
Teaching Assistant uses economical plain paper to generate bubble sheets. This means dedicated scanning systems with expensive pre-printed media become a thing of the past. To further drive down costs, Teaching Assistant allows users to export test scores and reports directly to an email address or USB drive, reducing paper, toner and energy consumption.

Do you know someone that works for a school district? We would love to make their acquaintance.
#feelfreetotagandshare #PremierBusinessProducts #supportingyourstaff #providingsolutions #savingyoutimeANDmoney